Gulf to Bay
Sotheby's International Realty Vacation Rental Management
Give Us A Call At:
(941) 964-0115
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Marketing Campaigns
Using a variety of print and digital media we increase prospective guest inquiries leading to direct bookings.
Company Policies
We require a 20% deposit, full payment 90 days prior to arrival and a non-refundable cancellation policy to maximize ROI & rental guarantees.
State of the Art Software
We have partnered with software companies to automate bookings, maintenance and cleaning as well as integrate with a new SEO focused website.
What You Can Expect
Aggressive Marketing Standards
We utilize local print and digital media to expand your audience and increase bookings not only in our surrounding area but throughout the Sotheby’s International Realty client base.
Guest Readiness
A minimum of a 20% deposit is due within 10 days after booking and payments in full are expected 90 days prior to guests’ arrival to guarantee bookings. The 90-day time period allows our team sufficient time to re-book the guests time. If guests’ request a cancellation, any funds deposited are forfeited unless the dates are re-booked.
Strict Policies & Procedures
We ensure a pre-arrival walk through to ensure we meet guests and our Sotheby’s cleanliness expectations. Sotheby’s prides itself on relationships with our cleaners and our cleaning standards.
Multiple Post Guest Evaluations
Cleanings are scheduled for each guests’ departure at the time of booking. These schedules are dispersed to the assigned cleaner of the home on a monthly basis, at a minimum 60 day advanced period. The rental calendars are also available to the assigned cleaner through the maintenance App which provides live data. Once a guest departs, a member of our team will execute a walk through specifically for overall condition and damages and then once more after the cleaning invoice is submitted.
We Increase Bookings
In order to maximize each rental property’s potential, and to obtain the highest quality tenant base, our marketing campaign utilizes a variety of print and digital media. The following are a few examples of where your property will be marketed:
A. Sotheby’s International Realty website
B. On our company website @ gulftobaysothebysrealty.com
C. Boca Beacon (the island’s newspaper) on a rotational basis
D. Gulf To Bay Sotheby’s Social Media
Through this print and electronic media, we receive a tremendous number of inquiries; the majority of which turn into confirmed rental bookings.
Upon confirming a rental, we require a minimum deposit of 20% of the total rental cost, or $1,000.00, whichever is great, within 10 business days of booking. The remaining balance is due 90 days prior to the tenant’s arrival. Again, should a rental guest need to cancel, these payments are non-refundable unless we are able to re-book the unit for the specific dates. Optional Travel Insurance is offered to every rental guest.
Impeccable Cleaning Standards
Preparation for each rental property, prior to a tenant’s stay, consists of a general ‘walk-thru’ to insure its readiness for a tenant’s arrival. During this walk-thru, if a “touch-up clean” is deemed necessary, it will be schedule through our office, and charged to the owner. A “touch-up clean” is required for any properties that have been vacant for two weeks, or longer, and will also be arranged through our office.
Following a tenant’s departure, an exit cleaning is scheduled through our office and charged to the Tenant. A second ‘walk-thru’ is performed by a member of our team to verify that the rental guest has not caused any damages to the property. A third “walk-thru” is completed after the cleaning company has submitted an invoice, to confirm the cleaning is completed properly. Additionally, any rental guest that is staying at a property for a month, or longer, is required to have a mid-stay or bi-monthly clean, at their expense.
A “deep clean” is required prior to each rental season. The deep clean will take anywhere from 1 to 3 days and the prices will vary depending on the size of the property. This “deep clean” is at the owner’s expense and may include pressure washing, window washing, and carpet cleaning as deemed necessary.
State of the Art Software
In 2022, we partnered with two new software programs to enhance the functionality for our team, homeowners and guests. One that is designed specifically for maintenance and cleaning companies to make our behind-the-scenes efforts much more efficient and automated. This also allows for the cleaners and vendors to always have the most updated information, notes, scheduled and checklists. The second software program we are installing will update all our current rental software. It is a 90–120 day transition and will be going live as of December 1. The new software has been operating for over 10 years with great success and is highly recommended. We are optimistic that this will elevate the overall success of our rental program. This will also offer a state-of-the-art website, apps for both guests and homeowners as well as an overabundance of new features for our rental team to utilize for bookings and guest relations. We are very much looking forward to all that this software will bring!
What We Ask of Our Owners
In order to maximize guest satisfaction, we kindly ask the following of our owners:
Cleaning Expectations
A “deep clean” is required prior to each rental season. The deep clean will take anywhere from 1 to 3 days and the prices will vary depending on the size of the property. This “deep clean” is at the owner’s expense and may include pressure washing, window washing, and carpet cleaning as deemed necessary.
Safety
Fire extinguishers and smoke detectors are required in all rental properties and must be certified once a year. Our service company provides us with a discounted rate to purchase the UL approved, 3A rated, all metal parts extinguishers as well as smoke and CO2 detectors. One extinguisher is required per floor and every 1250 square feet.
Guest Amenities
Wireless internet access at high speeds is a necessity. Most cable companies offer “bundle” packages (cable, phone, internet access) at a discount. We ask that you have a landline for renters to use in case of an emergency. During the off-season, these services can be placed in “vacation mode” when the property is not going to be occupied for a length of time.
Browse Our Inventory
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Interested? Let's Talk
We look forward to working with you to maximize the rental opportunity for your home. Please feel free to call or stop by anytime if you have any further questions.